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Privacy Policy

Lamplight HR (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website or engage with our services.
 

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

 

We are registered with the Information Commissioner's Office as a Data Controller.
 

1. Who We Are

Lamplight HR is an HR and employment law consultancy providing professional advisory services to businesses.
 

If you have any questions about this Privacy Policy or your personal data, please contact us using the details above.
 

2. The Information We Collect

We may collect and process the following types of personal data:
 

a) Information You Provide Directly

  • Name

  • Business name

  • Job title

  • Email address

  • Telephone number

  • Any information included in enquiry forms or emails

  • Information provided when engaging our services
     

b) Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent on the site

  • Referring website addresses
     

c) Client Service Data

Where you engage us for HR or employment law consultancy services, we may process personal data relating to your employees or workers. In such cases, we act as either:

  • A Data Controller (where we determine the purpose and means of processing), or

  • A Data Processor (where we process data on your behalf under a contract).
     

3. How We Use Your Information

We use personal data to:

  • Respond to enquiries and provide requested information

  • Deliver HR and employment law consultancy services

  • Manage our client relationships

  • Improve our website and services

  • Comply with legal or regulatory obligations

  • Maintain security and prevent fraud

We do not sell personal data to third parties.
 

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Contractual necessity – to perform a contract or take steps prior to entering into a contract.

  • Legitimate interests – to operate and improve our business, provided your rights do not override these interests.

  • Legal obligation – where we are required to comply with the law.

  • Consent – where you have given clear consent (for example, for marketing communications, where applicable).
     

5. Data Sharing

We may share personal data with:

  • Professional advisers (e.g., accountants, insurers, legal advisers)

  • IT and website service providers

  • Cloud storage providers

  • Regulatory authorities where legally required

All third parties are required to respect the security of your personal data and process it in accordance with the law.
 

6. International Transfers

We do not routinely transfer personal data outside the UK. If we do, we will ensure appropriate safeguards are in place, such as UK-approved standard contractual clauses.
 

7. Data Retention

We retain personal data only for as long as necessary to:

  • Fulfil the purpose for which it was collected

  • Satisfy legal, accounting, or reporting requirements

  • Resolve disputes or enforce agreements

When data is no longer required, it is securely deleted or anonymised.
 

8. Data Security

We have implemented appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction.
 

9. Your Rights

Under data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability (where applicable)

  • Withdraw consent at any time (where processing is based on consent)

To exercise your rights, please contact us using the details above.
 

10. Cookies

Our website may use cookies to improve functionality and user experience.

You can control cookies through your browser settings. 
 

11. Complaints

If you are unhappy with how we handle your personal data, please contact us in the first instance.
 

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

 

13. Indemnity insurance

Lamplight HR has in place a policy professional indemnity insurance

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